Organization Onboarding
Thank you for entrusting us with your drone training needs! This guide will serve to help you through the Learning Management System (LMS), the Little Arms Launcher, the Zephyr Simulator, and how they all work to orchestrate the most effective and powerful drone training platform.
QuickStart
Below is our video series about the LMS and Little Arms Launcher
For IT Departments: IT Departments
Overview
Enterprise accounts are managed through Organizations. Organizations have the following types of users: Admins, Instructors and Students.
Admins: handle billing and inviting instructors (plus everything instructors can do)
Instructors: managing courses, assignments, inviting students, and reporting
Students: belong to a course and can view their assignments, progress, and flight reports
All of the above is managed through the LMS at zephyr-sim.com.
Once users have accounts created, they can access the simulator by downloading and installing the Little Arms Launcher. Then installing Zephyr through the Launcher. Details can be found here: Installation
If your IT department needs to install and distribute the simulator to computers, please refer to this documentation: IT Departments
Getting Started
Managing Licenses
As the Admin, once you've created your account and accepted your Admin invite to the new organization, the next step is to ensure you have the correct, expected number of licenses. Do this by looking at the "SITE LICENSE USAGE" card on your dashboard.
Based on your Site License billing type (manual vs automatic), your card may or may not have the "Assign" button shown in the picture above. If you have the "manual" license type, you will see the button. If you have the "automatic" license type, you will not see the button. Please review the documentation based on your license type to understand how assigning licenses to Students works.
Managing Users
Inviting Admins/Instructors
As the Admin, you may have other Instructors that need to be invited to the organization. To get to the Invite Users modal, you have two options:
Option 1
From your dashboard on zephyr-sim.com, click "Invite Admin/Instructor" on the "USERS" card
Option 2
Alternatively, you can invite users through the MANAGE / USERS table:
From your dashboard on zephyr-sim.com, click "MANAGE" on the lefthand side of the screen
Expand the "USERS" table
Click the three dot icon next to the search field
Select "Invite Admin/Instructors(s)"
Once you've summoned the Invite Users modal, select "Instructor" or "Admin". Once selected, you will see how many licenses you have available to assign to the chosen user role.
If you need more Admin or Instructor licenses, please contact your account manager or [email protected]
Enter the email(s) of the people you need to invite (pressing "Enter" or clicking "Add" after each one)
Click "Invite" when you are finished. Email invitations will be sent to those users. They will need to (a) register their Zephyr account and (b) accept the invite on their dashboard that should appear in a blue banner when they sign in.
Inviting Students
Students need to be invited to a Course. If you have not yet created a Course, please see the "Managing Courses" section below.
Just like inviting Admins and Instructors, you have two options to summon the Invite Student(s) modal
Option 1
From your dashboard on zephyr-sim.com, click "Invite Student" on the "USERS" card
Option 2
Alternatively, you can invite users through the MANAGE / USERS table:
From your dashboard on zephyr-sim.com, click "MANAGE" on the lefthand side of the screen
Expand the "USERS" table
Click the three dot icon next to the search field
Select "Invite Student(s)"
Depending on your Site License type (manual vs automatic), your Invite Student(s) modal will look different.
Manual Site License - Invite Student(s) Modal
Manual Site License organizations' modal will look like the image above. We'll highlight each field and its functionality below.
Course: you must select a course to invite the student(s) to. Note: only active and future courses will be available to select. If an option is disabled it's because the course has already ended
Emails: enter the email(s) of the student(s) you would like to invite to the course. Press "Enter" or click "Add" after each email. Alternatively, if you have a list of emails separated by commas, semicolons, or spaces you can copy and paste them into this field then press "Enter".
Send Invites: You have two options: Send Immediately or Choose a Date. Note: if the course has already started, your only option is to send the invites immediately. Otherwise, if you'd like to schedule the invites to be sent out at a later date, you can select "Choose a Date" and a date/time picker will appear below.
Once you've clicked "Invite", students will receive an email notification of their invite based on your "Send Invites" option selected.
Automatic Site License - Invite Student(s) Modal
Please see Organization Onboarding for a comprehensive walkthrough.
Managing Courses
Please see Courses for details.
Managing Assignments
Please see Assignments for details.
Flight Reports
Please see Reports for details.
Conclusion
If you have any questions, issues, or feedback, please reach out to your account manager or start a support case by visiting https://support.zephyr-sim.com/.
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